Maximise Your Event Staff: Tips for a Smooth & Successful Event | Event Temps
Bringing in extra staff for your event? You want everything to run like a dream and so do we! Whether it's a high-energy festival, a corporate function with all the trimmings, or a picture-perfect wedding, the right event team can make all the difference.
But even the best staff need the right setup to shine. A little planning, a warm welcome, and clear communication can turn a good event into a great one. Here’s how to get the most out of your event staff and make the day a success for everyone!
1. Book in Advance (If You Can!)
We get it sometimes things don’t go to plan. Emergencies happen, last-minute gaps need filling, and you suddenly realise you need a few extra hands on deck. We’ll always do our best to help, even at the eleventh hour.
But if you can plan ahead? It’s a total game-changer. Booking early means we can match you with staff who are perfect for your event bartenders who know their way around a cocktail shaker, front-of-house pros who can handle VIPs with ease, or event crew who thrive under pressure. Plus, it saves you from the last-minute panic. Less stress, more success!
2. Make Our Staff Feel Welcome
Nobody likes feeling like the new kid. Temporary event staff are stepping into your world for the day, and a little bit of warmth can make all the difference.
A few easy ways to make them feel at home:
A quick introduction: "Hey team, this is Phill! They’ll be with us today." Simple but effective.
Encourage questions: The more they know, the better they can do their job.
Foster camaraderie: A friendly team works better together (and has more fun doing it!).
When staff feel comfortable, they’re more engaged, more confident, and ready to give their best.
Our team onsite at a wedding with the Kit & Kee Team who are always super welcoming to our Event Temps!
Image courtesy of Kit & Kee.
3. Give a Quick Pre-Shift Briefing
Our team are professionals, but they’re stepping into your event. A quick five-minute rundown before the shift starts can work wonders for a smooth operation.
Cover the basics:
Event schedule – What’s happening when?
Roles & responsibilities – Who’s doing what?
Venue layout – Where’s everything happening?
Special details – VIPs, dietary needs, anything out of the ordinary.
The clearer the plan, the smoother the shift—it’s that simple!
4. Define Roles & Points of Contact
Nobody wants to feel lost at work. Making sure staff know who to go to with questions saves time and avoids confusion. Before the event, let us know who the main on-site contact is so our team can check in when needed.
Pro tip: Assigning clear roles before the event keeps everything running like clockwork. Whether it’s setting up, greeting guests, pouring drinks, or handling the cloakroom, knowing who’s doing what keeps things stress-free.
The Real Secret to a Smooth Event? Communication!
At the end of the day, great communication is what makes an event run effortlessly. The more we know, the better we can support you. A quick brief, a welcoming team, and a clear plan, that’s the recipe for success.
Let’s make it happen together!